Personal Information Protection Policy

Automax Co., Ltd. (hereinafter referred to as the “Company”), recognizing that the appropriate management of personally identifiable information (hereinafter referred to as “Personal Information”) is a social rule and is an important duty of the Company that strives for fair and sincere corporate activities, establishes the following personal information protection policy in order to comply with the Personal Information Protection Act, deepen a trusting relationship with society and fulfill social responsibilities.

1. Name, Address and Name of Representative of Business Operator
Company name: Automax Co., Ltd.
Address: 4-28-13 Azusawa, Itabashi-ku, Tokyo
Representative: Yoshinori Sato, President & CEO
2. Compliance with Relevant Laws and Regulations, Guidelines, etc.
In connection with the handling of Personal Information and anonymously processed information (hereinafter referred to as “Personal Information, etc.”), the Company will comply with the “Act on the Protection of Personal Information” (Personal Information Protection Act) and relevant government and ministerial ordinances, guidelines, etc.
3. Acquisition of Personal Information
The Company will acquire Personal Information to the extent necessary for business purposes and by lawful and fair means. When you access the Company’s website, your Internet service provider’s IP address, your cookies, your access route, the Company’s website pages accessed by you and the date and time of your access will be recorded on the Company’s web server. Regarding your cookies, please refer to 10 (1) below.
4. Purpose of Use of Personal Information
The Company will use Personal Information received for the following purposes.
(1)Personal information concerning customers (including those who requested product information)
- Sale of products and services
- Provision of maintenance support
- Provision of information to you
- Performance of contracts
- Notice of seminars, exhibitions, new products, etc.
- Provision of information on the Company’s activities
- Response to various inquiries
(2)Personal information concerning business partners
- Communication and negotiation with business partners
- Performance of contracts
- Payment and invoicing
(3)Personal Information concerning job applicants
- Employment screening activities
- Communication with job applicants accepted as a result of employment screening, before they join the Company
- Handling of recruitment information of job applicants accepted as a result of employment screening as the Company’s personnel information after they join the Company
(4)Personal Information concerning retired persons
- Sending guidance etc. from the Company to retired persons
- Management of records of work, salary, health information, etc. during their employment
- Response to various inquiries concerning social insurance
- Other management of retired persons incidental to the foregoing
(5)Personal information concerning other persons who requested corporate information, etc.
- Provision of information on the Company’s activities
- Response to various inquiries and requests
5. Matters Related to Personal Data Secure Management Measures
The Company will properly handle personal data by establishing internal rules and organizations for prevention of leakage or loss of, or damage to, personal data and other appropriate management of personal data.
6. Provision of Personal Information for Third Parties
The Company will not provide Personal Information for a third party without consent except as otherwise provided for in laws, regulations and guidelines.
7. Response to Requests with Respect to Retained Personal Data
Upon receipt of a request for disclosure, correction, addition, suspension of use, deletion, etc. of any retained personal data, the Company will promptly make a response in accordance with laws and regulations.
8. Continuous Improvement
The Company will endeavor to continuously improve this basic policy and the handling of Personal Information, etc.
9. Contact for Questions, Complaints, etc.
If you have any question or complaint on the Company’s handling of Personal Information, please contact the following.
Contact: Administration Department, Automax Co., Ltd.
Tel: +81-3-3960-8200
10. Notice Concerning This Website
(1)About cookies
The Company’s website collects and uses your cookies. “Cookie” refers to a mechanism by which information indicating that you have accessed the Company’s website is stored on your terminal device as well as the information stored on that device. This cookie records your IP address but does not acquire personally identifiable information such as your name, address, phone number or e-mail address. You may refuse to accept cookies. In such case, some of the services provided by this website may not be available. The purposes of use of cookies acquired by the Company are:
* To help improve the operation, configuration and content of the Company’s website; and
* To collect and analyze your browsing status, operation records, etc. on the Company’s website, and use them for the improvement of your convenience.
(2)Personal information on linked pages
The Company’s website is linked to other websites for linkage with the Company’s customers, providers, etc., but the Company will never be responsible for the handling of Personal Information on any websites operated by third parties, including those websites.